英文電子郵件寫(xiě)作技巧
一、文法上
1、切忌主客不分或模糊
例子: deciding to rescind the earlier estimate, our report was updated to include $40,000 for new equipment.”
應(yīng)改為：deciding to rescind our earlier estimate, we have updated our report to include $40,000 for new equipment. (we決定呀, 不是report.)
2、句子不要凌碎
例子: he decided not to audit the last ten contracts. because of our previous objections about compliance. 應(yīng)該連在一起.
3、結(jié)構(gòu)對(duì)稱,令人容易理解.
例子: the owner questioned the occupant’s lease intentions and the fact that the contract had been altered with ink markings.
應(yīng)改為: the owner questioned the occupant’s lease intentions and ink alterations of the contract.
4.單眾數(shù)不要搞亂,不然會(huì)好刺眼,看不舒服.
例如: an authorized person must show that they have security clearance.
5.動(dòng)詞主詞要呼應(yīng). 想想這兩個(gè)分別:
1）.this is one of the public-relations functions that is underbudgeted.
2）. this is one of the public-relations functions, which are underbudgeted.
6.時(shí)態(tài)和語(yǔ)氣不要轉(zhuǎn)變太多.看商務(wù)英語(yǔ)已經(jīng)是苦事,不要浪費(fèi)人家的精力啊.
7.標(biāo)點(diǎn)要準(zhǔn)確.
例如: he did not make repairs, however, he continued to monitor the equipment.
改為: he did not make repairs; however, he continued to monitor the equipment.
8.選詞正確. 好像affect和effect, operative和operational等等就要弄清楚才好用啦.
9.拼字正確. 有電腦拼字檢查功能后,就更加不能偷懶.
10.大小寫(xiě)要注意.非必要不要整個(gè)字都是大寫(xiě),除非要罵人
例如: must change to os immediately. 外國(guó)人就覺(jué)得不禮貌和喝令人一樣. 要強(qiáng)調(diào)的話,用底線,斜字,粗體就可以了.
二、 寫(xiě)信提示
1.人家的名字千萬(wàn)不要錯(cuò).老一輩的看到名字錯(cuò)就干脆攆去垃圾桶. 同樣, 頭銜都不要錯(cuò). 頭銜或?qū)W位,任擇其一吧.以下是一樣的: howard e. wyatt, d.d.sphd. dr. howard e. hyatt
2.多過(guò)一個(gè)男人,用messrs,就是misters的意思,不過(guò)不要跟名字,跟姓就行啦.例如: messrs. smith, wyatt, and fury 。女人呢? 用mesdames, mmes., or mses. 同樣不要跟名字. 例子: mses. farb, lionel, and gray 。男女一齊呢? 弄清楚稱呼就行.例如: dr. and mrs. harold wright ；mr. harold wright and dr. margaret wright ；mr. and mrs. harvey adams-quinn 。
3.有人有自己頭銜就要跟緊,例如有人有榮譽(yù)學(xué)位就不喜歡用一般的頭銜啊~有時(shí)大頭不知道對(duì)方頭銜,干脆用ms.算了. ms. sarah gray
4.地址要低日期至少兩行.處名時(shí),職銜短可以一行過(guò),長(zhǎng)就下一行吧.例如:
ken green, president ／ken green ／vice president of international operations
但這個(gè)就顯得有點(diǎn)。。。:
ken green ／vice president of unicom china
正確應(yīng)為:
ken green ／vice president, unicom china
5.老外的名字有時(shí)有jr. 或 sr.,之前的逗點(diǎn)是隨你喜歡的,以下都是正確,不要笑人:
michael j. smith, jr. ／michael j. smith sr.
6.外國(guó)國(guó)名盡量用大寫(xiě).是為尊重,也方便郵差叔叔.
7.地址上的數(shù)字直接用阿拉伯?dāng)?shù)字吧,除了one,例子:
127 ninth avenue, north
127 e. 15 street
5 park avenue
one wingren plaza
556 - 91 street
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